When most boards went remote during the pandemic, many organizations realized that running effective meetings in a virtual environment requires an approach different from traditional face-to-face board meetings. Here are some best ways to conduct meetings more efficiently.
Begin with a well-planned schedule. Lack of organization can cause board and committee meetings to diverge. A well-defined agenda with clearly defined time frames for each topic helps to ensure that the meeting stays on track. Making it possible for attendees to design an agenda prior to the meeting could be a great way to involve participants early in the meeting and give them ownership.
Make sure that all participants are familiar with the board portal and its features. The more comfortable board members feel with the platform, the easier it is for them to take part in the meeting. It is also essential that attendees test their audio and video gear before the meeting. Make sure they do this in a quiet and clean area, free of distractions such as TV or barking dogs.
Encourage a sense of the spirit of camaraderie in virtual meetings. Encourage everyone to tell a bit about themselves before the meeting begins to create trust. It’s also important to solicit for feedback at the end of the meeting. This helps increase board participation and let board members know that their opinions matter.
https://boardmeeting.fr/2022/06/08/how-to-run-effective-remote-board-meetings/